With the way technology has changed the business community, there is no time like the present to transform your business into a paperless industry. Not only are papers harsher to the environment, they are more likely to be lost, stolen, or permanently damaged than any important information that has since been uploaded as digital files.
The truth is, pushing paperwork is inefficient, and therefore costly, as less productivity is actually happening during the business day. In turn, going paperless increases productivity, which is cost effective.
Here are four ways to start going paperless with your business:
- Digital Files
Since computers, email, and Internet have become office staples in the business world, transferring all important documents onto digital files is the first step to going paperless. Digital files are not only easier to find, they are also more secure, for you can protect them with passwords, fire walls, etc. Plus, they can be backed up multiple times, therefore ensuring that if one file were to be accidentally deleted, there would still be a copy (or multiple copies) available.
Digital Files take up no physical space, can be searched for easily in a computer database, and is far more organized than paper documents.
- Cloud Storage
While digital files and other information can be stored on memory sicks, external hard drives, and other file savers, investing in a substantial amount of cloud storage could be one of the most cost efficient things you can do for your business.
Cloud storage is more efficient in a business, for it allows employees access to all documents they need at any time they need it. Cloud storage can be looked up anywhere and anytime, allowing for maximum productivity in the workforce. Plus, employees can collaborate on projects and other ideas through cloud storage, meaning that deadlines can still be met even when employees are telecommuting. For the easiest access to cloud storage, check packages and promotions from DirecTV for high speed internet.
Certain tasks can be time consuming in the office, which slows down office efficiency. Instead, look to automate tasks, such as offering new employees online tools to get them acquainted with their position as quickly as possible. Ditch the paper handbooks and send them the information in the form of a PDF.
Additionally, look to automate schedules using online scheduling tools. These alert employees of schedule changes, upcoming meetings, and when and what deadlines are due.
One of the best ways to go paperless is to embrace the work-related apps. There is an app for practically any purpose, including apps that act as electronic signatures, time cards, and even something as simple as organized notes and lists. With most everyone owning or having access to a smart phone or tablet, enforcing your employees to work with apps is not too big a hardship. In fact, it will keep your business organized and running smoothly.
Going paperless can help your business, for the less time you spend dealing with endless paperwork, the more time you can spend expanding your business.
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